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CS3MESH4EOSC - Work Package 1

Pedro Ferreira (CERN)

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About me

  • At CERN since 2007
  • Project and Service Manager (@CERN) of Indico (since 2014)
    • Previously: technical leadership
  • Also: Product Management, UI/UX design, communication
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WP1

Project Management

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Partners

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Objectives (1/2)

  • Ensuring proper implementation of the Work Plan and achievement of the CS3MESH4EOSC objectives
  • Efficient organisation and day-to-day management of the project
  • Monitoring and ensuring on-time delivery of technical, administrative and financial reports
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Objectives (2/2)

  • Preparing and maintaining the Data Management Plan
  • Ensuring proper interaction among collaborating partners & managing legal issues
  • Networking and partnership with stakeholders, industries and other projects
  • Oversee measures to facilitate gender equality
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Project Tasks

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T1.1

Scientific, financial and administrative project management

CERN + DTU

  • Monitoring progress
  • Strategy
  • Communication with EC
  • Deliverables: Periodic Reports to EC
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Monitoring Progress

  • Continuous process 🗓
  • As direct as possible ⇄
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Strategy

Principles of Project Management

  • Iterative rather than sequential ("Agile") ↺
  • Horizontal communication ⇆
  • Focused on concrete and working deliverables ◎
  • Deliverables should be useful ⚑
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T1.2

Legal issues coordination and Project Risk Management.

CERN

  • Identifying legal issues
  • Taking mitigation steps
  • Deliverables: Risk Assessment Plan, IPR Plan, DMP, QAP (D1.3 + D1.4)
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Legal Issues

  • Signed agreement
  • Data Privacy
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Risks

  • Underestimating effort
  • Mismatch w/ user expectations
  • No commercial value
  • EFSS providers ceasing activity
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T1.3

Internal communication and organisation of meetings. (CERN)

CERN

  • Communication/Collaboration tools
  • Organization of meetings (Kick-off, StC, General Assembly, EAB...)
  • Website (WP5)
  • Deliverables: Website and Minutes (D1.1 + D1.2)
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Tools (so far)

  • Communication (video-conferencing) → Zoom (DTU)
  • Meeting organization → Indico (CERN)
  • File sharing → CERNBox (CERN)
  • Any other needs?

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Deliverables

  • D1.1: Agendas + minutes (all meetings) (T1.3)
  • D1.2: Project Website (WP5)
  • D1.3: Following plans (+ updates) (T1.2):
    • Quality Assurance
    • IPR
    • Risk Assessment
  • D1.4: Data Management Plan + updates (T1.2)
  • Progress Reports for EU (T1.1)
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Immediate Targets

  • Tomorrow⚠️: D1.1 (agendas + minutes)
  • February: D1.2
  • March: D1.3 & D1.4
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Manpower

  • CERN (24 PM)
    • Anna (taking over from Jimmy), Kuba, Pedro
  • DTU (6 PM)
    • Frederik, Sanne, Helle
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Thanks!

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