an event management system

Pedro Ferreira, Dominic Hollis (CERN)

• Event Management System
• Collaborative effort - MIT License
• Core Developed at CERN
• With contributions from the United Nations, Max-Planck Institute for Physics and many others!
• 70+ developers over the years

The most popular event management system you never heard about

• 300+ servers
• > 350K users
• Initial growth in research, but growing beyond it
  • indico.un.org
  • events.canonical.org
  • indico.gnome.org
  • lpc.events

History

• 1999 - CDS Agenda
• 2002 - EU Project
• 2004 - Indico in Production
• 2007 - Room Booking
• 2008 - Interface overhaul
• 2013 - First Workshop
• 2015 - The UN starts using it
• 2017 - Indico 2.0 (rewrite)
• 2021 - Indico 3.0 (Python 3)
• 2023 - 1 Million Events surpassed at CERN
• 2024 - 20 years!

FOSS at CERN

• Open science is at the core of CERN's mission
• Indico, Invenio, Zenodo, ROOT, ...
• CERN Open Hardware Licence (CERN OHL)
• CERN OSPO (Open Source Program Office)

also using a lot of FOSS!

A bit of publicity...

• Sat 13:30 - K.3.201 - CERN's Open Source Storage Systems
• Sat 14:20 - K.3.201 - CephFS at CERN in view of Disaster Recovery
• Sat 16:00 - UB4.132 - Unlocking Research Data Management with InvenioRDM

CERN

• ~17.000 people on campus
• ~230 meeting rooms
• 100.000+ events/year
  • 1.000.000+ events total
• (Distributed) Meetings
• Conferences, workshops

Adoption at CERN

Philosophy

• "General purpose" core
• Extension through plugins
• Themes (customization)

Under the Hood

• Python 3
• PostgreSQL
• Flask
• Celery
• SQLAlchemy
• React
• Semantic UI React
• among many others!

Extensions

• Video conferencing
• Payment Systems
• Automatic conversion to PDF
• Search
• Storage
• URL Shortening
• Internal Workflows (e.g. recording, visitors)

Zoom

Electronic Payment

Workflows

Access Registration

Recording of Events

Hot desking

Themes / Customization

Themes / Customization

Themes / Customization

Check-in App (PWA)

Conclusion

• Extensible event management system
• Open Source
• Mature and actively maintained
• Ecosystem of plugins: official + 3rd party
• Thriving community
• Everyone is welcome!

getindico.io

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